Event Associate

Event Associate

Job Purpose:

The Event Associate will be responsible for managing, planning, organizing, and coordinating all events/meeting for the nonprofit, National Alliance for Mental Illness Santa Clara County (NAMI-SCC). This will include overseeing, coordinating and implementing all aspects of NAMI-SCC’s largest marque event, NAMIWalks Silicon Valley, in accordance with the NAMI National Planning Manual. This position will be reporting the Executive Director.

Primary Duties and Responsibilities:

The Event Associate performs a wide range of duties including but not limited to:

Planning and Organizing:

• • Plan and organize events in accordance with financial and time restraints
  • Perform research in order to gain deep understanding of different requirements and details of each event including appropriate venues, vendors, etc.
  • Events will vary from the walk to holiday drive, lunches, celebrations, picnics, etc.
  • Be creative! NAMI-SCC is interested in creating new events to raise money and create awareness
  • Complete a Social Media Plan with a timeline for all events
  • Communicate all event details with committees and staff
  • Plan, schedule and organize time lines for all events
  • Recruit and work closely with the volunteer committee
  • Handle, coordinate and oversee all event operations
  • Track the overall event expenses on an ongoing basis
  • Carefully supervise event preparation activities
  • Offer solutions to resolve problems in a timely manner
  • Analyze and evaluate event’s results
  • Create and present reports on a regular basis
  • Manage a budget for the events

NAMIWalks Silicon Valley (Marque Event):

• • Work closely with the assigned National Walk Manager and the National NAMIWalks team
  • Responsible for procuring Sponsors for the walk and new sponsors for the walk.
  • Develop relationships with various vendors to get in-kind sponsorships
  • Recruit and develop volunteer Team Captains for the Walk
  • Complete and submit all Walk related reports that are requested from the National NAMIWalks team
  • Coordinate all walk planning meetings and order printed materials
  • Develop a timeline of all activities for the Walk
  • Coordinate and plan the Kick Off Luncheon for Sponsors and Team Captains
  • Coordinate all mailings to Sponsors, and Team Captains
  • Coordinate all PR related to the Walk
  • Maintain complete records related to the Walk including Sponsors and Team Captains
  • Motivate Team Captains with frequent communications about fundraising and recruitment
  • Coordinate all Walk Day activities
  • Coordinate post Walk recognition program
  • Coordinate all incentive materials for Team Captains and Walkers
  • Complete a comprehensive post Walk income/expense report within 8 weeks of the Walk
  • Coordinate NAMIWalks sponsor and team captain contacts with other fundraising activities managed by staff and volunteers.

The current events at NAMI-SCC include but not limited to NAMIWalks Silicon Valley, Volunteer Appreciation Party, Mental Health Awareness Month Events, NAMI do it your way event, Annual Picnic, NAMI-SCC CAC luncheon, NAMIWalks Kick off, End Of The Year Letter, Holiday Drive, Donor Appreciation Party and so on. The Event Associate will take a lead in guidance with the Executive Director for all these events and any other events that NAMI-SCC organizes.

Qualifications:

Education/Experience:

Degree in marketing, experience in project management or 3 to 5 years’ experience in a related field

Knowledge, Skills and Abilities:

• • Experience in project management, marketing and event planning
  • Experience in coordinating, fundraising and online fundraising
  • Passion for a nonprofit and mental illness
  • Advanced knowledge of Social Media and able to create a plan for each event
  • Portfolio of successful events and press releases
  • Sense of ownership and pride in your performance and its impact on NAMISCC success
  • Team player
  • A self-starter who brings creativity and new ideas
  • Good time-management and organizational skills
  • Great interpersonal and communication skills

Proficiency in the use of computers for:

• • Microsoft Office 2016
  • Simple accounting
  • Social Media
  • E-mail

Personal Characteristics:

• Behave Ethically: Understand ethical behavior and business practices, and ensure that one’s own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• The Event Associate should demonstrate competence in some or all of the following:
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities; develop a work schedule; monitor progress towards goals; and track details, data, information and activities.
  • Plan: Determine strategies set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem

Physical Requirements & Work Environment:

This role involves physical activity, particularly during the NAMIWalks Silicon Valley event setup and execution. Candidates must be able to:

• • Lift and carry materials and equipment weighing up to 25 pounds
  • Stand, walk, bend, and move for extended periods of time
  • Assist with loading, unloading, and transporting event supplies
  • Work both indoors and outdoors
  • Possess a valid driver’s license and be comfortable driving locally for event-related errands and transport of materials
  • The ideal candidate must demonstrate sensitivity and compassion in a work environment that values inclusion and supports individuals with diverse needs and lived experiences.
  • The ability to work respectfully and attentively in settings where mental health and special accommodations are prioritized is essential.

Other Details:

• • Part-time: 25 hours a week IN THE OFFICE 
  • Pay: $25-$30 per hour based on experience

To Apply:

Please send your resume to:  office@namisantaclara.org

Bonus: The Event Associate qualifies to receive an annual bonus based on securing any new sponsors for the NAMI-SCC Events. These sponsors cannot be a current sponsor of any of the NAMI-SCC events and have to be engaging with NAMI-SCC for the first time. The sponsorship relationship has to be initiated and secured by the Event Associate. The Event Associate will earn a bonus of 10% for the total amount raised by securing new sponsors.